SAS Meeting Minutes for July 11, 2006

All Meetings are on 2nd Tuesday of each month. No meeting in August!!!
Next Meeting: September 12th at 7:30 P.M.
Location: 3625 Lawton, Sunset Church building next to gas station


SAS Meeting Notes:

In attendance: Leigh Radtke, Roger Thoms, Steve Dehlinger, Kate Dopheide, Ann Eby, Kelcie Tinker, Susan Grote, David Grote


Kelcie is resigning as secretary when 2 year term is up in January. Need someone to volunteer!!


September meeting agenda: Focus on appearance of our art shows. Come and bring your ideas as to how to improve the overall appearance of the show. Some ideas: no art hanging below the partitions; no overcrowding panels; more attention to the artful display rather than just cramming as much product as you can in the space provided.

October meeting agenda will be to approve show guidelines, for instance no one show break-down their booth before closing time.

July: Discussed and approved:

1. Secretary needs to send reminders to members 2 days prior to meetings to help boost attendance.

2. Committee reports are still due; next due date: July 25th!! E-mail reports to Kelcie and she will compile them.

3. Decided again, there will be no Silent Auction at next HOF show. Possible raffle to help build mailing list.

4. Future HOF show hours will be the same on both Saturday and Sunday: 10 a.m. to 5 p.m.

5. Next year we want to add positions of 1) show coordinator (to have overall oversight to ensure nothing gets overlooked); and 2) an appearance consultant (to ensure that appearance guidelines are known and followed)

6. Many HOF show participants did not attend planning meetings and therefore were not aware of all the procedures and requirements. Next year we want written guidelines that participants must agree to follow; signatures will be required. Not following guidelines will result in not being allowed to participate in future shows. Leigh is to follow-up with Barbara Sebastian on sample contract.

7. Steering Committee meeting ideas will be presented to the general meetings for discussion and approval; will try to develop choices to vote on to make general meetings efficient.

8. Membership: Membership expires each February 1st when annual dues of $35 are paid. If any eligible artist wants to join mid-year, on August 1st, then dues are $25. That gives people two chances to join. New members must live in OR have their studio in the Sunset District.

9. Discussed results of survey from HOF. 16 responses; 13 of those said show was worthwhile. 9 said they would be interested in a show next year. Thank you to those who responded. The results are at the end of the minutes.

THE FUTURE

We want to have a juried, fine arts show, possibly with a theme. This would be open to SAS members only.

Liegh and Gary have tried to find out if we could get the HOF auditorium for a smaller, fine arts show in the February timeframe. No response yet on availability.


Other options are being explored for a juried show; the person looking into it is noted:

Noe Valley Ministry: Kate Dopheide

Sanchez Art Center, Pacifica: Leigh Radtke

City Arts Co-op Gallery: Leigh Radtke

Bay Model: Kelcie Tinker

Artist-Xchange: Kelcie Tinker





End of minutes…

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SURVEY RESULTS: HOF 2006 Participant Feedback


1. Was the show worthwhile for you? Please give explanation about why or why not.

a. yes it was worthwhile because i had many great conversations about my work and developed a mailing list. also i really enjoyed meeting other artists from the area cuz i'm new. sales we very light though. but because it was my first show of that type i feel i learned alot and i realize i need to learn how to sell because art doesn't just sell itself!

b. The show was worthwhile to me even though nothing was sold. Getting things finished was fullfilling in itself. Meeting other artists in the city and seeing their work and networking was inspiring. Learning how to prepare for a show was educational. It gets easier (?) each time.

c. Worthwhile? Yes it was worthwhile, I wasn't a great show for me, but enough to try it again. It is a very small show(number of artists) for me, which could be good or bad. I think the publicity, postcards sent, ads, (if any), all contributed to getting people there. I was glad to see we got a few listings in the newspapers.

d. The show was worthwhile for us. We sold 6 originals and were introduced to a lot of new clients!

e. It was worthwhile. I sold a couple of small paintings and handed out a bunch of cards.

f. No. Sold little in spite of a lot of positive feedback.

g. I enjoyed participating in the show. The least satisfactory thing is that I only sold small items, but I don't know what would change that - if it was the particular attendees or the day or whatever.

h. Not particularly -- not only no sales, but no particularly interested or knowledgeable passersby.

i. It was worthwhile for the exposure for my Art.

j. yes keeps my clients interested in what I am doing that is new puts my work out there to create any new interest new potential clients see work

k. Yes, it was worthwhile for me, but not for the sales. I personally feel that if we didn't have this show to plan, the artists group would not have a reason to stay organized, it's sort of a common goal, something we all work on together. That's important to me. Plus we do need to let the public know there is art in the avenues, and this show is our only chance to do that.

l. yes and no. I enjoyed the foot traffic and the other artists, but did not sell enough to come close to breaking even.

m. Well worthwhile! I actually showed a small profit, I got a bunch of new names for my mailing list, and I got a lot of positive feedback on my work (helps my confidence).

n. Yes. I made enough to cover expenses and more. It is fun to see everyone.

o. No, the show was not worthwhile for me this year. I put more work into showing this year than ever and had only a couple of tiny sales. With all those people it was surprising that no one was buying. I'm disappointed. I did enjoy hanging out with the HOF artists, that was the highlight for me. For all the stress and money and time that went into it, it was not worth it.

p. Yes, the show was worthwhile: 1) networking with other artists, sharing creative ideas and resources and receiving inspiration from other artist's works is priceless 2) receiving feedback and comments about my art work from the public and the other artist's is priceless 3) networking with the public is priceless 4) selling art work, well it was GREAT!!!!! Even if I hadn't sold work the first three above made it very worthwhile!!!!!

2. Are you interested in future shows?

a. Yes. i'm sure i could do better concerning sales and the networking, mailing list and discussions are great.

b. I may wait two years before doing it again unless I have a lot more new stuff to show.

c. Yes I am interested in future shows.

d. Yes, we are interested in the future shows!

e. I don’t think for now that I want to do another but may change my mind in the future. I have been focusing more on my sculpture than my paintings.

f. No. This has nothing to do with the HoF show. I had decided to use a webpage, and stop with all shows after this coming Open Studios.

g. Possibly.

h. Not particularly. This does not seem to be the right venue for the kind of work I do.

i. I would be interested in next year show

j. yes, interested in future shows

k. I am interesed in future shows, although we have to come up with some better ways to draw in the art buyers.

l. perhaps

m. Definitely. The more the better.

n. Yes.

o. Probably not, especially if nothing is changed from this year. Of course I want to stay a member of SAS though.

p. YES!



3. Any other comments for improvement?

a. lighting is to dark and blue. it makes everything look cold. I did not notice if there was much in the way of electric in the middle but if so maybe would could sting additional lights. it has a big psychological impact on the public. warm light makes people feel welcomed. a card rack on the info table with some of everyones greeting cards and postcards for sale.

b. I appreciate the way everyone works together to get the show off the ground, especially all the working committees.

c. I suggest that we upgrade the look of the show. No old bed sheets for backgrounds. I suggest using fabric that is coordinated with the booth, that looks professional. The show has that hobbyist, "I just paint on Sundays and I don't care if I sell anything" attitude. A few artists had very good displays and obviously are professionals. The pegboard walls are great in that they get put up for us, and work for everyone, but I hate the brown color. I quess you have realized that everytime you move them they get scratched. That is why I paint everytime I set up. Get rid of the noisy and very distracting metal ball machine, or put it outside. It raised the noise level to very annoying levels, I could not hear people talking to me. More color in the room, cover those brown tables.

d. We can compare the show with many others we participate in and as a result we can say: It was much better organized and there was a lot of public! We should think about how to attract interested public, not just joggers from the park. Thank you for the opportunity. We value it a lot!

e. I think you guys run a fantastic show. You are extremely well organized and put on a professional looking show at which you made me feel very welcome. I was on the set up/ breakdown committee and thought you all put things up and took things down really quickly. One criticism, which is only being made because I think it might be helpful, I still believe you all did a great job, is that for those who haven’t done the show before, namely me, I did not know what my job should have been during breakdown. I personally would have liked more direction, but even with out the direction the job got done quickly and efficiently. I would like to be invited again if possible. I may not do the show but if I start painting again it would be great. THANKS,

f. Not really. Entertainment was good, the venue is good. Lotsa people looked in. I think sponsors might be better highlighted, but they probably don't care.

g. I wish the breakdown of the show (back at the house) was more organized. Only 4 of us where there for awhile. More showed up later, but it would be better to have a time-plan.

h. Organization is fine, attitude is fine, feeling is fine, but we're not reaching the right audience, and I can't think of anything we haven't tried already.

i. I noticed that on the same weekend we had the show, there was the Union st.Fair and and Accordion festival at pier 39(?).It may be worthwhile to eliminate the competition with our show by moving the date(?)

j. for people that have the nerve to begin taking down their booth and art, before the end of the show sunday, they should banned from the group and all shows. I am mystified by this.

k. We need to get bigger and better sponsorships, more community involvement, a more pizazzy angle. I think we can get bigger and better by drawing in high caliber art, maybe hire a consultant to advise us as to how we can impove the show, draw more attention to ourselves etc.

l. I thought you all did a wonderful job. thanks

m. As a first-timer, I don't feel qualified to criticize.

n. Yes, I think we should charge an entrance fee to begin to build up $ for publicity.

o. This is a tuff one. Maybe a juried exhibition. Something to make it more serious. I know some artists would be excluded, maybe even myself, but it might bring serious art collectors in.

p. This was my third year participating and this felt like the best year in terms of organization and people - I think it's working in terms of getting used to putting on such a great event - the experience of the past is starting to show. Smart move renting the truck for the panels - it all felt very easy and well organized. GREAT JOB to everyone!!!!

SAS Meeting Minutes June 13th & June 20th

SAS Meeting Minutes for June 13, 2006
and Steering Committee Meeting June 20, 2006

All Meetings are on 2nd Tuesday of each month.
Next Meeting: July 11th at 7:30 P.M.
Location: 3625 Lawton, Sunset Church building next to gas station


SAS Meeting Notes:

In attendance: Leigh Radtke, Gary Peden, Steve Dehlinger, Kate Dopheide, Ann Eby, Kelcie Tinker, Barbara Sebastian, Marina Vitkovsky, Susan Grote, Voula Sideris

Low attendance means fewer members have input to final decisions.

2006 Hall of Flowers review:

Attention all Committee Chairpersons: We need your written report of what was done, what were the costs, and what needs to be improved so that we can have that information for future improvements. These reports are due by the next general meeting.

General:

Count for the weekend was 2632; Sat. about 1405. Previous years we had around 3000. Gary said that we are insured for up to 3000 people so if we go over, then we have to change the insurance.
· start committees earlier
· each committee may need to submit a budget for what they need so the show expense can be estimated more accurately
· do a survey of participants to see if they broke even and if they will do it again next year
· Anna Conti BLOG thought the whole show should be juried
· Jury process needs to be really clear to those who are accepted, e.g. art vs. craft
· show guidelines and jury parameters very clear; artists need to sign a contract; steering committee to design; Barbara Sebastian says she can get us a sample
· need coordinator so that miscellaneous items don’t fall on someone like Steve
· hours for both days should be the same
· size of the booths must be clear to people because it is a requirement of the Fire Marshall
· attendance not as high as expected

Treasurer Report
· Gary Peden reported HOF 2006 cost $4258 so far; need people to turn in receipts.
· Smaller auditorium costs about $1600; big hall $2948, minimum number for big hall is 35 artists (no funding for advertising)
· Need receipts for Enterprise for High School Students

Refreshments:
· Steering Committee to discuss whether we want to have

Entertainment:
· protocol – if anybody has a problem with entertainers, then see the Entertainment Chair
· last person of the day needs to clean up 15 minutes before closing
· have entertainment across from raffle table so less disturbance to artists

Setup/breakdown:
· 15’ foot truck rented for 3 days over the weekend; pick up Fri morn and drop off Monday morn
· breakdown, need one cart for the tables; dollys are for panels only; Do not throw the panels on the floor; had 7 on breakdown this year…need more people and organization
· need to do an inventory of how many good panels we have, repair what we can and throw out the rest; need more feet. Need meeting where we do an inventory and culling

Information Table
· Do not need a committee

Appearance Committee
· Don’t need if we can’t spend money. Ann Eby thought the appearance of the show looked poor because artists crowded too much work into the booth.
· comments: don’t overcrowd panels; don’t allow artwork to hang below panel (could use cloth) or over the top
· guidelines will be developed

Silent Auction
· Made only $545 for the museum.
· Agreed that auction is not necessary for publicity so we are considering a raffle next year and suggested donation of $1 that will be donated to the museum. Voted no but will postpone official vote.

Graphics
· Steve will write-up

Publicity/Sponsorship
· Sponsorship fell through the crack; should leave as a separate committee
· Sponsorship committee could try to get a larger companies to sponsor the show
· Publicity in the Chronicle’s 96 Hours said we were offering art “cheap”; the publications changed what the publicity committee submitted

Distribution: chairs not in attendance
· Need to get documentation of what committee did, like where fliers were placed
· Need receipts for Enterprise for High School Students

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Steering Committee, Meeting Notes from June 20, 2006

In attendance: Leigh Radtke, Gary Peden, Steve Dehlinger, Kate Dopheide, Ann Eby, Kelcie Tinker

These minutes will be distributed to the Hall of Flowers show participants and posted on the website. After that distribution will go to the SAS membership.

Steering Committee has 7 members, those listed above and Said Nuseibeh, who is on a leave while fulfilling a Fulbright scholarship. Although it was discussed that Leigh might leave the steering committee to be a show coordinator it was decided that she needed to stay even if she takes on that role.

Several items were approved, pending discussion and approval at the general meetings:

1. Membership month is in February of each year. SAS updated their membership policy last year. Artists who want to join must either live in the Sunset or have their studios in the Sunset. Current members from outside the Sunset who keep their membership current may remain (“grandfathered” in) but if they do not renew and do not meet the criteria they cannot rejoin.
2. Show participation: SAS sponsored shows will be open to members first and then open to guest artists. All fees will be determined by a show budget.
3. 2007 shows: SAS is considering another, much smaller group show that focuses solely on fine art, excluding fine crafts, perhaps at a smaller room in the Hall of Flowers and in the February timeframe.
4. Jury selection criteria for shows must be clearer; need lead person to develop.
5. Committee chairs should be selected much earlier and begin planning; Appearance chairperson should be appointed or elected in order to develop better guidelines for booth arrangements.
6. Participating artists need an information sheet with guidelines that must be followed, such as not packing up early, exact booth size (mostly for those with their own booths), and complaint protocol. Artists need to read, understand and follow guidelines or they may not be allowed to participate in future shows. Need to assign lead person on this.

SAS Meeting Minutes for May 9, 2006

SAS Meeting Minutes for May 9, 2006

All Meetings are on 2nd Tuesday of each month.
Next Meeting “HOF Post Mortem”: June 13th at 7:30 P.M. (note later time)
Location: 3625 Lawton, Sunset Church building next to gas station

JUST AROUND THE CORNER: 4th Annual Hall of Flowers (HOF) show, June 3rd and 4th 2006

Leigh Radtke read the minutes from the April 11th meeting.

The EXCEL workbook with participants, committees and entertainment schedule is included in the email version of these minutes.

COMMITTEE REPORTS
Setup & Breakdown, chair Leigh Radtke.
· Setup: Leigh is renting a 15-foot truck. Members of the committee will meet at Anna Conti’s house at 9 am on Friday, June 2nd to load the panels on the truck. Anna’s address is 1426 41st Avenue between Judah and Kirkham. Then members will go to the HOF, unload the panels and set-up the panels.
· Note: People on Setup should bring their artwork with them so when the panels are up they can go ahead and decorate their space.
· Breakdown: Every participant will help with preparing their own booth for breakdown; the breakdown committee loads the panels on the truck and takes them back to Anna’s house.

Graphics, chair Steve Dehlinger
· Brochures were distributed to artists at the meeting. Kelcie has extra brochures; if anyone did not get some call 681-2692. Extras will be given to the Distribution committee at the beginning of the show.
· Approved by the Steering Committee: $153 for printing fliers, which will be the front only of the brochure. This is for the Distribution committee.

Site and Signage, chair Steve Dehlinger
· Site: YOU MUST BE ON THE SCHEDULE FOR UNLOADING YOUR ART ON FRIDAY AFTERNOON. If you have not signed up, contact Steve, steve@artcycles.com Also: People on Setup should bring their artwork with them so when the panels are up they can go ahead and decorate their space.
· Site plan is done, on the brochure, and Steve also passed out the “Plan C” finished version to attendees.
· Steve will send out a separate description of the kind of hooks that will fit in the SAS panels
· Steve has made signs for each of the artist’s booths; Kelcie will make name badges
· Steve contacted Ebisu and it appears there is no interest so we are still looking for a vendor to provide snacks and drinks. In the future we will need a “Food Committee” to concentrate on this aspect of the show.

Graphics, chair Steve Dehlinger
· Brochure is finished and distributed. Gary mailed about 130 brochures to people SAS mailing list.

Publicity and Sponsorship, chair Nikki King.
· Press release is ready, anybody who has a contact at a newspaper or other media should contact Nikki King (nikkiking@sbcglobal.net) or Susan Grote (susangrote@aol.com)

Information Table, chair Ann Eby

· If you did not sign up for the information booth, contact Ann, anns_art@sbcglobal.net
Duties wlll be:
· Make eye contact and greet visitors coming in the main entrance.
· Keep a tally so we can estimate attendance. (We have a counter)
· Encourage visitors to sign up for the Silent Auction
· Encourage visitors to sign our mailing list if they are not already on it.
· Offer brochures for SAS or PPAA.
· Accept donations. We have used these to supplement musician tips.

Entertainment, chair Kelcie Tinker

· Schedule so far:

Saturday June 3rd Sunday June 4th
10:00 - 10:30 Inspiration 10:00 - 10:30 William on mandolin
10:30 - 11:00 10:30 - 11:00 William on mandolin
11:00 - 11:30 Inspiration 11:00 - 11:30 William on mandolin
11:30 - 12:00 11:30 - 12:00 William on mandolin
12:00 - 1:00 Aoede (Lisa) 12:00 - 1:00 Lowell, Michael's Quartet
1:00 - 2:00 Lowell Quartet 1:00 - 2:00 Lowell, Michael's Quartet
2:00 - 3:00 Aoede (Lisa) 2:00 - 3:00 Morey Garelick
3:00 - 4:00 3:00 - 4:00
4:00 - 5:00 Tom Hamilton 4:00 - 5:00
5:00 - 6:00

If anyone knows of performers who are interested, contact Kelcie, kelciet@yahoo.com

Silent Auction, chair Marilyn Warden
· Voted and approved: Silent Auction will end at 3 pm on Sunday. If an artist sold a piece at the auction, we will try to contact the buyer in order to complete the transaction on Sunday. If the buyer cannot pick up and pay for the piece on Sunday, then the artist will have to contact the buyer after the auction.
· Everyone is encouraged to donate a piece to benefit the education department of the Fine Arts Museum; this includes the Artist in Residence Program, which in the past has included Sunset Artists.
· The auction sheets and instructions will be forwarded as soon as Kelcie finishes them!

Appearance, chair Ellen Hui
· Everyone is responsible for decorating there display space: for example, use tablecloths for example. Fills in any gaps with the appropriate decoration.

Distribution, co-chairs Ginger Cornell and Pam Heyda
· Voted and approved: hiring of students through Enterprise for High School Students to distribute brochures and/or fliers on Saturday and Sunday

Meeting Minutes forTuesday April 11, 2006

Sunset Artists Society meeting Tuesday April 11, 2006

Minutes of last meeting were read and approved with one change, Leigh Radke was present and did give her committee report.

COMMITTEE REPORTS

Gary reports that we have 33 booths filled with 35 artists, it would be good to get 6 more artists, if you know anyone please have them submit info and images to the steering committee.

Setup & Breakdown, Leigh Radtke, not in attendance will report via email.
Leigh touched base with Anna so she could put the HOF 2006 dates on her calendar, made initial contact with the setup committee they are to meet at Anna's at 9AM on Friday June 2! Leigh will reserve rental truck.

Site and Signage, chair Steve Dehlinger
Site plan is the same as last year, Steve the floor plan was passed around so that anyone that wasn’t at the last meeting can write their name on the space they’d prefer, spaces subject to change based on what’s best for the overall show.

Steve passed around the “Car Unloading” schedule for folks to sign up for a time slot to park at the doors, unload and then move their cars. Please contact Steve if you were not at the meeting ~ you need to reserve a spot for Unloading. steve@artcycles.com

Steve contacted Ebisu about being the food vendor, no response, Steve will follow up and report at next meeting.

Graphics, chair Steve Dehlinger
Steve shared the rough design for the brochure. Steve has received a number of images for the brochure. We will purchase 7,500 brochures to be mailed and/or distributed. A pdf of the brochure will be available on the SAS website once it’s been sent to the printer so you can have a copy to email to your list if you’d like.

Publicity and Sponsorship, chair Nikki King, not present.
Report given by Kate Dopheide & Susan Grote.
Press release is complete, and we have a great list compiled by Susan to send it and art photos to. We received a few completed artists questionnaires to use with the press release. There’s still time to submit yours (perhaps you’re a good “hook” ) , but speak up soon, deadlines for most publications will be 3 - 4 weeks before HOF. 6 ads for the brochure have been sold at $75 each, one more might be sold. Eileen Goldenberg should be working on selling sponsor table space to the merchants in the inner Sunset area.

Information Table, chair Ann Eby
Ann passed around sign-up sheet for your one hour at the information table.
Duties will include:
· Make eye contact and greet visitors coming in the main entrance.
· Keep a tally so we can estimate attendance. (We have a counter)
· Encourage visitors to sign our mailing list if they are not already on it.
· Offer brochures for SAS or PPAA.
· Accept donations. We have used these to supplement musician tips.
· We will implement the silent auction at the information table

Silent Auction, chair Marilyn Warden, Ann gave report. DeYoung has been informed that they will be the beneficiary of the Silent Auction again this year. Your donation and info should be given to Kelcie and/or Marilyn on Saturday morning at HOF.

Appearance, chair Ellen Hui
Golden Gate Park has plants/ trees available for our use during the show HOWEVER, we have to provide transport to/from the Hall. Please contact Ellen if you have a truck and some time to help shuttle the plants back and forth.

Distribution, co-chairs Ginger Cornell and Pam Heyda
Pam reports the committee will meet once they have the brochures to distribute, they will contact Craig Dawson of the Inner Sunset Merchant Association to make contact with merchants who maybe willing to have the brochures in their windows and available for customers. Also responsible for mailing postcards or brochures and gets them to the post office. WHERE IS THE SAS MAILING LIST ?

SAS Meeting Minutes for March 14, 2006

All Meetings are on 2nd Tuesday of each month.
Next Meeting: April 11th at 7:30 P.M. (note later time)
Location: 3625 Lawton, Sunset Church building next to gas station


4th Annual Hall of Flowers (HOF) show, June 3rd and 4th 2006

The HOF is now open to anyone who is interested. Tell your friends, tell anyone. The cost for the 2 day show is $150. Show will be juried by the Steering Committee. Participants who are new to SAS or the HOF shows must submit photos by mail to Kelcie or .jpg digital files to kelciet@yahoo.com

We currently have 33 people signed up for the show; need 40.

ALL CHECKS SHOULD BE MADE OUT TO GARY PEDEN (he is the Treasurer!). Mail checks and forms to SAS c/o Kelcie Tinker, 1531 35th Avenue, SF 94122 (forms available on the SAS website http://www.sunsetartists.com/appli2006pdf.pdf )

April is the deadline for the balance due ($60) for HOF show. Also last chance to drop out and get a refund of your deposit.

· Minutes of last meeting were read.
· Gary reported that last year we spent $5400 on the show and this year should be about the same. We need $600 more.
· Art Span meeting held 2/24, feedback: Art Span is open to suggestions and is paying more attention to Sunset now.

COMMITTEE REPORTS

Setup & Breakdown, chair Leigh Radtke, not in attendance but sent report: she will rent the truck, contact Anna, and let everyone know then the should be there.

Site and Signage, chair Steve Dehlinger
Rough site plan is done and those at the meeting had a chance to request sites.
Steve contacted Ebisu about being the food vendor and they are thinking about it.

Graphics, chair Steve Dehlinger
Steve shared the rough design for the brochure. If you want your art image considered for the brochure, send it to Steve ASAP. Images should be JPEG and 300 dpi or at least 150 dpi. Any questions about image types may be directed to Steve steve@artcycles.com

Publicity and Sponsorship, chair Nikki King.
Publicity is working on press releases. Looking for art images that will be good in black and white: a publicity form was passed out to solicit photos from artists; the goal is to generate a story angle for various publications in hopes of getting something printed. Publicity forms should be on-line at our website soon.

Sold 5 ads for the brochure so far at $65 each.

Information Table, chair Ann Eby
Next meeting will be sign-up for the information table.
Duties wlll be:
· Make eye contact and greet visitors coming in the main entrance.
· Keep a tally so we can estimate attendance. (We have a counter)
· Encourage visitors to sign our mailing list if they are not already on it.
· Offer brochures for SAS or PPAA.
· Accept donations. We have used these to supplement musician tips.
· We will implement the silent auction if we decide to have one.

Entertainment, chair Kelcie Tinker
Should have about 3 performers per day; CDs will be played at other times. Tipping of the musicians will be encouraged.

Silent Auction, chair Marilyn Warden, represented by Kelcie Tinker
It was proposed to change the beneficiary of the Silent Auction from the recreation center to the de Young Museum education department. A vote was taken and it was approved.
Appearance, chair Ellen Hui
This committee is responsible for the overall look of the show. Devise ways to make the show more attractive. Make recommendations to artists, to use tablecloths for example. Fills in any gaps with the appropriate decoration.

Distribution, co-chairs Giner Cornell and Pam Heyda
Inner Sunset Merchant Association will be helpful in alerting businesses about the event so that flyers may be put in windows in the area. Also responsible for mailing postcards or brochures and gets them to the post office.

IMPORTANT!! New Location for Next Meeting

The next SAS meeting will be on the second Tuesday (as always), March 14th, at 7 pm. The location has changed to: Sunset Church, 3625 Lawton (next to the gas station on 42nd and Lawton). Agenda will be out soon; meeting will mostly focus on the Art in the Avenues show scheduled for June 3rd and 4th.

SAS Meeting Minutes for February 14, 2006

Get FORMS, Minutes & Information on web: http://www.sunsetartists.com/

All meetings start at 7 pm and are on the 2nd Tuesday of the month

(check website for updates):

· March 14th, Kelcie’s house, 1531 35th Avenue

· April 11th, Steve & Kate’s house, 1942 43rd Avenue

· May 9th, last meeting, to be arranged

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General Business: Art Span Open Studios applications are coming out in March. There is an Art Span meeting at the de Young museum on February 24th at 6:00 p.m. More details on SAS website. If you are interested in attending, please call (RSVP mandatory) Sharon at ArtSpan at 415-861-9838 or email stroy@artspan.org.


4th Annual Hall of Flowers (HOF) show, June 3rd and 4th 2006

1. MEMBERSHIP AND HOF SHOW: end of February is the deadline for two actions:

a. Sunset Artists Society membership (February is now membership month). Membership is $35 per year, and is open to current members and new members who live or have their art studio in the Sunset District

b. HOF show registration and deposits before an open call to artists. It is no longer required to be a member of SAS to be in the show. Deposit is $60 ($95 when membership dues included). Non-members pay a $30 registration fee, plus $60 deposit = $90

ALL CHECKS SHOULD BE MADE OUT TO GARY PEDEN (he is the Treasurer!). Mail checks and forms to Kelcie Tinker, 1531 35th Avenue, SF 94122 (forms available on the SAS website http://www.sunsetartists.com/appli2006pdf.pdf )

Membership will not be juried; shows will be juried by the Steering Committee. Participants who are new to SAS or the HOF shows must submit photos by mail to Kelcie or .jpg digital files to kelciet@yahoo.com

Anyone not an SAS member or show participant by February and decides to join in the HOF show will automatically be assigned to the Setup and Breakdown committees or where most needed.

We currently have 30 people signed up for the show and the ideal number of participants would be between 42 and 50. We will probably not have a problem filling the spaces once we advertise for artists to apply. Steve volunteered to put an ad in Craigslist.

April is the deadline for the balance due ($60) for HOF show. Also last chance to drop out and get a refund of your deposit.


2. COMMITTEE REPORTS

Some committee assignments are still be worked out.

Setup & Breakdown, chair Leigh Radtke, not in attendance but sent report: she will rent the truck, contact Anna, and let everyone know then the should be there.


Site and Signage, chair Steve Dehlinger

Site: A detailed floor plan will be designed with artists names in the booth spaces. If anyone has a preference for a particular space, let Steve know as soon as possible. He will try to accommodate requests but there will be no guarantee. The floor plan will be finalized when the show announcements have to be sent to press.

Somewhat related to the Site, Steve said he would contact Ebisu to see if they wanted to have a concession stand like they did last year.

Signage: Sandwich signs will be placed in the vicinity of the show to attract visitors; a banner will be hung on the fence, names of the artists will be placed in each booth



Graphics, chair Steve Dehlinger

A brochure will be designed similar to what was done for 2005 open studio Sunset Artists. A sample of some artists work will be on the cover, similar to the postcard done for last year’s HOF show. The inside of the brochure will have the floor plan, all artist’s names and contact information, and sponsor ads that help reduce SAS expenses.


Participants may submit photos of their work to Steve for consideration by the Graphics committee. Images should be JPEG and 300 dpi or at least 150 dpi. Any questions about image types may be directed to Steve steve@artcycles.com due by mid-March.


Publicity and Sponsorship, chair Nikki King.

These two committees were combined because we saw a relationship.

Publicity creates and sends out press releases, email announcements, etc., explores all other avenues of publicity. Provides Distribution committee with mailing list and list of businesses.


Sponsorship sells advertising and display space to local businesses. Promotional materials for Sponsors will be at the information table area. Works with Graphics committee for display ads in show brochure.



Information Table, chair Ann Eby, not in attendance but sent report: (co-chair Marilyn Warden)

This is not a committee in the usual sense, because every participant or an assistant is urged to serve a one hour shift at the information table. There are signs available stating, "I am at the Information Table" and Marilyn or Ann will be available to spell you if you need to get back to your booth. We hope to have two people at the table at all times.

Duties wlll be:

· Make eye contact and greet visitors coming in the main entrance.

· Keep a tally so we can estimate attendance. (We have a counter)

· Encourage visitors to sign our mailing list if they are not already on it.

· Offer brochures for SAS or PPAA.

· Accept donations. We have used these to supplement musician tips.

· We will implement the silent auction if we decide to have one.

We will pass around sign-up sheets at the April and May meetings.


Entertainment, chair Kelcie Tinker

Similar to last year, high school music groups will be invited to play during the show. If not enough groups can be found to fill the time, then CDs will be played for background music. Tipping of the musicians will be encouraged.


Silent Auction, chair Marilyn Warden, not present at the meeting and volunteered to chair committee at a later time.

Those in attendance agreed that it would be a good idea to donate the proceeds of the auction to the Sunset Recreation center at 28th and Lawton where the SAS held their meetings for a couple of years. A fund already exists for the repair work needed after a fire at the recreation center.


Appearance, chair Ellen Hui volunteered to head committee after the meeting.

This committee is responsible for the overall look of the show. Devise ways to make the show more attractive. Make recommendations to artists, to use tablecloths for example. Fills in any gaps with the appropriate decoration.


Distribution, no chair person yet

Duties: Applies postage and mailing labels to show postcards or brochures and gets them to the post office; distributes postcards or brochures, flyers, etc. throughout the city; finds teenagers to pass out brochures or fliers at 9th and Irving on the days of the show

URGENT Open Studios Artists Meeting 2/24

ArtSpan Community Forum at the DeYoung Museum
Message from Artspan (PLEASE RSVP BELOW !!):

Hello Artists!

As many of you are already aware, ArtSpan is coming to the DeYoung Museum next Friday, February 24th from 6-8p.m.
This special community forum is your opportunity to influence the future of SF Open Studios.
ArtSpan is very concerned with responding to the needs of artists in the Richmond, Sunset, Haight, and adjacent areas--especially those artists who have participated in previous years and can provide us with insight into the issues at stake. The constructive comments and critical brainstorming collected during this evening of outreach will be crucial to ArtSpan's strategic planning as we move forward.

Please come and join us next Friday night at the DeYoung Museum (located in Golden Gate Park) in the 8th floor tower conference room, and let your voice be heard. If you are planning to attend but have not RSVP'd, it is absolutely mandatory that you do so as soon as possible, so that we can supply the list of attendees to the museum staff handling admissions! It will also ensure that we make appropriate arrangements.

Please call (RSVP mandatory) Sharon at ArtSpan at 415-861-9838 or email stroy@artspan.org

Thanks and I will look forward to seeing you then.

Regards,

Jessica Stewart
Artist Program Coordinator
ArtSpan

SAS Meeting Agenda for February 14, 2006

7 pm, Kelcie's house, 1531 35th Avenue, between Kirkham and Lawton

Agenda: Hall of Flowers planning

1. Committee Reports...committee chairs should be prepared to report out on their plans
2. Chairpersons will be assigned to committees that have no leader
3. All participants must be on 2 committees
4. All participants must have a seller's permit

Steering Committee will meet after the general meeting.

Kelcie

Feb 5-27, 2006: Exhibition of work by Master Wan Ko Yee

A show that SAS members might be interested in seeing!

"This is one of the more unusual shows you're likely to see. And going to the exhibition is an interesting cultural experience. The master artist has produced many large and extraordinary faux jade panels, a large number of remarkable brush painting pieces (as well as calligraphy that I don't know how to assess), and some outrageously organic sculptures, including one in which he sculpted mist in a mind-boggling way that doesn't seem to be trick lighting.
Master Wan Ko Yee is also, if I understand correctly, a religious scholar and the founder of the buddhist sect whose temple is housing the exhibition. "

-------- info: --------
YUN
A Glimpse Into Another Dimension
Exhibition of work by Master Wan Ko Yee (Dharma King Yangwo Yisinubu Wan Ko)
1822 Eddy St. @ Divisadero
415-673-2311
==> February 5 - 27, 2006
Mon-Thurs 10-6
Fri-Sun 10-8
==> Free Admission