SAS Meeting Minutes for March 14, 2006

All Meetings are on 2nd Tuesday of each month.
Next Meeting: April 11th at 7:30 P.M. (note later time)
Location: 3625 Lawton, Sunset Church building next to gas station

4th Annual Hall of Flowers (HOF) show, June 3rd and 4th 2006

The HOF is now open to anyone who is interested. Tell your friends, tell anyone. The cost for the 2 day show is $150. Show will be juried by the Steering Committee. Participants who are new to SAS or the HOF shows must submit photos by mail to Kelcie or .jpg digital files to kelciet@yahoo.com

We currently have 33 people signed up for the show; need 40.

ALL CHECKS SHOULD BE MADE OUT TO GARY PEDEN (he is the Treasurer!). Mail checks and forms to SAS c/o Kelcie Tinker, 1531 35th Avenue, SF 94122 (forms available on the SAS website http://www.sunsetartists.com/appli2006pdf.pdf )

April is the deadline for the balance due ($60) for HOF show. Also last chance to drop out and get a refund of your deposit.

� Minutes of last meeting were read.
� Gary reported that last year we spent $5400 on the show and this year should be about the same. We need $600 more.
� Art Span meeting held 2/24, feedback: Art Span is open to suggestions and is paying more attention to Sunset now.

COMMITTEE REPORTS

Setup & Breakdown, chair Leigh Radtke, not in attendance but sent report: she will rent the truck, contact Anna, and let everyone know then the should be there.

Site and Signage, chair Steve Dehlinger
Rough site plan is done and those at the meeting had a chance to request sites.
Steve contacted Ebisu about being the food vendor and they are thinking about it.

Graphics, chair Steve Dehlinger
Steve shared the rough design for the brochure. If you want your art image considered for the brochure, send it to Steve ASAP. Images should be JPEG and 300 dpi or at least 150 dpi. Any questions about image types may be directed to Steve steve@artcycles.com

Publicity and Sponsorship, chair Nikki King.
Publicity is working on press releases. Looking for art images that will be good in black and white: a publicity form was passed out to solicit photos from artists; the goal is to generate a story angle for various publications in hopes of getting something printed. Publicity forms should be on-line at our website soon.

Sold 5 ads for the brochure so far at $65 each.

Information Table, chair Ann Eby
Next meeting will be sign-up for the information table.
Duties wlll be:
� Make eye contact and greet visitors coming in the main entrance.
� Keep a tally so we can estimate attendance. (We have a counter)
� Encourage visitors to sign our mailing list if they are not already on it.
� Offer brochures for SAS or PPAA.
� Accept donations. We have used these to supplement musician tips.
� We will implement the silent auction if we decide to have one.

Entertainment, chair Kelcie Tinker
Should have about 3 performers per day; CDs will be played at other times. Tipping of the musicians will be encouraged.

Silent Auction, chair Marilyn Warden, represented by Kelcie Tinker
It was proposed to change the beneficiary of the Silent Auction from the recreation center to the de Young Museum education department. A vote was taken and it was approved.
Appearance, chair Ellen Hui
This committee is responsible for the overall look of the show. Devise ways to make the show more attractive. Make recommendations to artists, to use tablecloths for example. Fills in any gaps with the appropriate decoration.

Distribution, co-chairs Giner Cornell and Pam Heyda
Inner Sunset Merchant Association will be helpful in alerting businesses about the event so that flyers may be put in windows in the area. Also responsible for mailing postcards or brochures and gets them to the post office.