SAS Meeting Minutes for May 9, 2006

SAS Meeting Minutes for May 9, 2006

SAS Meeting Minutes for May 9, 2006

All Meetings are on 2nd Tuesday of each month.
Next Meeting “HOF Post Mortem”: June 13th at 7:30 P.M. (note later time)
Location: 3625 Lawton, Sunset Church building next to gas station

JUST AROUND THE CORNER: 4th Annual Hall of Flowers (HOF) show, June 3rd and 4th 2006

Leigh Radtke read the minutes from the April 11th meeting.

The EXCEL workbook with participants, committees and entertainment schedule is included in the email version of these minutes.

Setup & Breakdown, chair Leigh Radtke.
· Setup: Leigh is renting a 15-foot truck. Members of the committee will meet at Anna Conti’s house at 9 am on Friday, June 2nd to load the panels on the truck. Anna’s address is 1426 41st Avenue between Judah and Kirkham. Then members will go to the HOF, unload the panels and set-up the panels.
· Note: People on Setup should bring their artwork with them so when the panels are up they can go ahead and decorate their space.
· Breakdown: Every participant will help with preparing their own booth for breakdown; the breakdown committee loads the panels on the truck and takes them back to Anna’s house.

Graphics, chair Steve Dehlinger
· Brochures were distributed to artists at the meeting. Kelcie has extra brochures; if anyone did not get some call 681-2692. Extras will be given to the Distribution committee at the beginning of the show.
· Approved by the Steering Committee: $153 for printing fliers, which will be the front only of the brochure. This is for the Distribution committee.

Site and Signage, chair Steve Dehlinger
· Site: YOU MUST BE ON THE SCHEDULE FOR UNLOADING YOUR ART ON FRIDAY AFTERNOON. If you have not signed up, contact Steve, Also: People on Setup should bring their artwork with them so when the panels are up they can go ahead and decorate their space.
· Site plan is done, on the brochure, and Steve also passed out the “Plan C” finished version to attendees.
· Steve will send out a separate description of the kind of hooks that will fit in the SAS panels
· Steve has made signs for each of the artist’s booths; Kelcie will make name badges
· Steve contacted Ebisu and it appears there is no interest so we are still looking for a vendor to provide snacks and drinks. In the future we will need a “Food Committee” to concentrate on this aspect of the show.

Graphics, chair Steve Dehlinger
· Brochure is finished and distributed. Gary mailed about 130 brochures to people SAS mailing list.

Publicity and Sponsorship, chair Nikki King.
· Press release is ready, anybody who has a contact at a newspaper or other media should contact Nikki King ( or Susan Grote (

Information Table, chair Ann Eby

· If you did not sign up for the information booth, contact Ann,
Duties wlll be:
· Make eye contact and greet visitors coming in the main entrance.
· Keep a tally so we can estimate attendance. (We have a counter)
· Encourage visitors to sign up for the Silent Auction
· Encourage visitors to sign our mailing list if they are not already on it.
· Offer brochures for SAS or PPAA.
· Accept donations. We have used these to supplement musician tips.

Entertainment, chair Kelcie Tinker

· Schedule so far:

Saturday June 3rd Sunday June 4th
10:00 - 10:30 Inspiration 10:00 - 10:30 William on mandolin
10:30 - 11:00 10:30 - 11:00 William on mandolin
11:00 - 11:30 Inspiration 11:00 - 11:30 William on mandolin
11:30 - 12:00 11:30 - 12:00 William on mandolin
12:00 - 1:00 Aoede (Lisa) 12:00 - 1:00 Lowell, Michael's Quartet
1:00 - 2:00 Lowell Quartet 1:00 - 2:00 Lowell, Michael's Quartet
2:00 - 3:00 Aoede (Lisa) 2:00 - 3:00 Morey Garelick
3:00 - 4:00 3:00 - 4:00
4:00 - 5:00 Tom Hamilton 4:00 - 5:00
5:00 - 6:00

If anyone knows of performers who are interested, contact Kelcie,

Silent Auction, chair Marilyn Warden
· Voted and approved: Silent Auction will end at 3 pm on Sunday. If an artist sold a piece at the auction, we will try to contact the buyer in order to complete the transaction on Sunday. If the buyer cannot pick up and pay for the piece on Sunday, then the artist will have to contact the buyer after the auction.
· Everyone is encouraged to donate a piece to benefit the education department of the Fine Arts Museum; this includes the Artist in Residence Program, which in the past has included Sunset Artists.
· The auction sheets and instructions will be forwarded as soon as Kelcie finishes them!

Appearance, chair Ellen Hui
· Everyone is responsible for decorating there display space: for example, use tablecloths for example. Fills in any gaps with the appropriate decoration.

Distribution, co-chairs Ginger Cornell and Pam Heyda
· Voted and approved: hiring of students through Enterprise for High School Students to distribute brochures and/or fliers on Saturday and Sunday

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