SAS Meeting Minutes for May 10, 2005

Thank you, David, for doing the minutes.

Distribution is hiring teenagers at $8.25/hr to hand out flyers on the days
of the show. Anyone whose kids might be interested should contact Ailene
Coffino.

Setup committee is to meet at Annna Conti's house, 1426 41st Ave., at 9 am
Friday June 3 to load the truck and will then set up the partitions at the
HOF from 10 am til noon. All setup members must do this. Contact Leigh
Radtke to confirm.

Everyone who did not come to the meeting should contact David Steinhardt at
566-9245 and arrange to pick up your 150 cards. It is crucial to the success
of the show that everyone hand out all their cards.

The Inner Sunset Merchants Association is giving us 600 8 1/2" by 11" color
flyers to put up, hand out, or otherwise distribute. These will be available
through David Steinhardt on or about May 18.

Ebisu restaurant is likely to rent the courtyard for cooked food.

Sponsorship forms are available for anyone who wants to solicit sponsors for
the sponsors table. email david@dsart.biz to get a form.

All participants are encouraged to have a piece in the silent auction, with
proceeds to benefit the De Young education programs.. A sign will be placed
in each booth with directions and bid lines for anyone who chooses to
participate, along with your namecard. Artists may choose to donate 50%,
75%, or 100% of the bid price. Each artist will collect the money and write
a check to the De Young.

Artists who have not signed up for a time slot on Friday to install their
display should contact Steve Dehlinger, steve@artcycles.com.

Everyone who does not have a resale certificate must get a temporary
seller's permit for the show. Instructions can be found on the website,
www.sunsetartists.com

May 10, 2005 Meeting Agenda & Update

SAS Meeting Agenda & Update for May 10, 2005
Get minutes & information on web: http://sas.blogeasy.com/

Meeting day is second Tuesday of each month.
The location for the May 10th meeting will be at West Sunset on Ortega behind Library, at 7 p.m.
********************************************************************************
AGENDA:

This meeting is focused on the HOF show, June 4 and 5. All participants in the show should plan to attend this meeting!!!!!! The post cards will be ready for pick up. If you are in the show and cannot come to the meeting, please send someone to come and pick up your post cards.

Reminder: May 14th Pot Luck and Critique is at Pam Heyda’s house. If you are interested, contact Pam:
pam@pamelaheyda.com

FYI: Art Span Open Studios, October 15 and 16.
********************************************************************************
UPDATE on Committee Work:

Amanda Janes, owner of the Corner Cup will provide coffee and refreshment service as in the past two shows.

***Appearance:
Kelcie Tinker is chair. All artists are to make an effort to arrange their spaces in an attractive manner. Some ideas include tablecloths, flowers, plants, candy/nut dishes, clever displays, extra lighting (if outlets are available). The Appearance Committee will provide name badges for each artist and bring plants to decorate the hall.

***Distribution:
Aileen Cofino is chair. Meeting next Monday. There are plenty of post cards so the success of distribution depends on every participant sending post cards to everyone they know and also spreading cards around local businesses for advertising.

***Entertainment
Voula Sideris has some high school groups lined up.

***Graphics
Post cards are finished!!! There are plenty to go around.

***Information
Ann Eby is chair. Table will be set up near the entrance. More people may need to sign up for a shift on the information table for Saturday or Sunday.

***Publicity
Anna Conti is chair. Those who worked on the publicity committee have done a great job. They have really involved the Inner Sunset Merchant Association (ISMA). Craig Dawson of Media Solutions will be printing 1000 fliers; he will distribute about 400 to the ISMA and about 600 will be available to SAS. Many of the ideas will benefit SAS in the future (possibly 2 years out), like an ISMA art walk or street fair. Anna is currently working with the Canvas Café to show a preview of our HOF exhibit. The idea of an ISMA merchant providing food service in the courtyard during the HOF show is pending…it will cost an extra $200 for the courtyard space.

***Signage and Auction
David Steinhardt is chairing. David will provide the banner and name signs for each booth. The auction plan will be announced.

***Site
Steve Dehlinger will provide a plan for the site.

***Set up and Breakdown
Leigh Radtke is chairing both committees and will rent a truck. Set up will be on Friday. Remember that breakdown includes going back to Anna Conti’s house to unload the panels.

If anyone has corrections or additions, please let me know. I will not be at the meeting on May 10th because I am going out of town beginning Monday morning, returning late Wednesday.

Kelcie Tinker
SAS Secretary

SAS 2005 HOF Committees

All committees must meet prior to the next meeting and report on April 12th.

Here are all the committee Chairs:

Committees and Chairs:

Graphics: David Steinhardt
Site: Steve Dehlinger
Publicity: ???
Information: Ann Eby
Distribution: ???
Set up: Leigh Radtke
Breakdown: Leigh Radtke
Appearance: Kelcie Tinker
Entertanment: Voula Sideris
***********************************************

Here are the HOF participants and the committees that they are currently signed-up for:

This was in columns and is now compressed into one line. However, you should be able to find participants and what committee they are on.

Last Name First Name Phone Cell E-Mail Committee 1 Committee 2
Agnost Rosa 415 661 6296 ragnost@hotmail.com information appearance
Kepplin Dolores 415 566 2515 caseyartsf@msn.com appearance breakdown
Neri David 415 504 8909 escoltastudio@aol.com appearance breakdown
Hui Ellen 415 285 8837 415 706 6387 L.S.TSE@att.net distribution breakdown
Proctor Morgan lefey 415 664 6201 lalalefey@yahoo.com distribution breakdown
Heyda Pamela 415 566 2734 pam@pamelaheyda.com information breakdown
Coats Kay 415 566 2171 katiescope@aol.com set up breakdown
MacLean Douglas 415 753 3557 415 317 0959 dmaclean@rcn.com set up breakdown
McAnelly Michael-Patrick 415 242 1238 415 533 9798 artworks@Michael-Patrick.com set up breakdown
Radtke Leigh 650 291 1270 leigh.radtke@tosohbioscience.com set up breakdown
Robinson Heather 415 242 0840 415 860 4283 hr@ratwerks.com set up breakdown
Thoms Roger 650 291 3836 rogerleigh@comcast.net set up breakdown
Davenport Joanna 510 482 4010 set up breakdown
Frazier Ian 415 731 1587 jocfraz@aol.com set up breakdown
Joyce Karen 415 661 9867 karenajoyce@hotmail.com set up breakdown
Shao yue Chen 415 731 2786 set up breakdown
Hemingway Carol 415 566 6181 villagrafx@aol.com appearance distribution
King Nikki 415 566 1024 nikkiking@sbcglobal.net publicity distribution
Sideris Voula 415 661 8182 415 999 3760 voulasg@comcast.net breakdown entertainment
Cornell Virginia 415 221 1005 ginger@lcircuit.com distribution graphics
Bernard Jan 415 334 1484 janber@pacbell.net publicity graphics
Sebastian Barbara 415 759 5951 bjsebastian@sebastianart.com site graphics
Eby Ann 415 665 3020 anns_art@sbcglobal.net appearance information
Tinker Kelcie 415 681 2692 415-260-1763 kelciet@earthlink.net appearance information
Downey Eileen 415 753 0442 eileendowney@worldnet.att.net set up information
Nuseibeh Said 415 710 4147 nuseibeth@pacbell.net set up information
Strock hallie 510 548 3767 hstrock@hotmail.com set up information
Ware Cindy 510 558 1433 510 541 2480 cware@aol.com set up information
Reed Catherine 415 752 2749 reedx0120@umn.edu signs information
Conti Anna 415 661 7026 anna@bigcrow.com publicity panels
Peden gary 415 731 4236 gary@gpclay.com signs permits/insurance
Borneman Kat artist_kat@hotmail.com distribution publicity
Coffino Ailene 415 752 8092 415 516 5496 doabirdee@aol.com distribution publicity
Natalie White 415 567 5616 publicity set up
Grote David 415 753 6156 davidgrote@aol.com site set up
Dehlinger Steve 415 682 7261 steve@artcycles.com site signs
Babad Salo 415 647 8102 salsrp@yahoo.com information
Zhang Zhen Pan 415 584 2690 set up
Gorski Judi 415-564-0114 415 716 3004 jagspaints@aol.com setup

SAS Meeting Minutes for March 8, 2005

HOF 2005

NEXT MEETING: TUESDAY APRIL 12TH AT WEST SUNSET

No committee reports. ALL COMMITTEES SHOULD MEET BEFORE THE NEXT MEETING AND BE PREPARED TO REPORT.

Right now there are 39 artists and 40 booths.

Deadline to pay the rest of your HOF fee ($65) is April 1st.. make checks payable to Gary Peden

Total HOF Fee is $125

David will prepare a budget for the next SAS meeting.

More discussion is needed on the silent auction, but the buyer will pay the artist and the artist will pay the charity.

Entertainment Committee: Voula Sideris is the only one on the Entertainment committee and she knows that but it should be mentioned that if anyone has any entertainment ideas that they should talk to Voula.

Graphics: If interested send a 300 dpi jpeg of your artwork to David. The graphics committee will choose what gets on the card. Please send the image to david@dsart.biz

SAS Meeting Minutes for February 7, 2005

Thank you, Anna Conti, for hosting our meeting!

1. Minutes from last meeting were read. Some members wanted more information about the Benny Shaboy presentation in January. Since it's likely the storm kept some people away, Benny has decided to extend the
special meeting price for his book, The Art Opportunities Book, to all SAS members. Instead of the normal retail price of $17.95, it will be only $15, but people must note that they are SAS members. (S&H is $2.95 and tax is $1.15, for a total price of $19.10. Add another $1 for priority shipping instead of book rate.) Send order to:
studioNOTES
Box 502
Benicia CA 94510-0502
2. Meeting day has been changed to second Tuesday of each month. The location for the March 8th meeting will be at West Sunset, at 7 p.m.
3. Hall of Flowers (HOF) show: about 29 signed up so far. Deadline of February 14 to register. If not enough by next meeting, the show will have to be cancelled.
4. HOF graphics committee report: David presented a model of the postcard in two sizes, 6? by 9? and 5? by 7?. After some discussion it was decided that we will order the 5 by 7 size so that we have more for distribution. If you want an image considered for the card, submit images for the card by February 21 according to the following specs:
a) work completed within the previous two years
b) either a 35mm slide, a transparency of any size, or a 300dpi photoshop, or jpeg at 3" largest dimension sent to david@dsart.biz. Failing all that a photo print will do, but bear in mind that my scans of slides and especially of photos will be of limited quality.
c) Title, name of artist, etc
5. We decided mass mailing lists to be of limited value, so we decided to print 10,000 postcards and distribution and publicity will focus on:
a. each artist sending to all the people they know
b. local handouts in the neighborhoods near the Hall of Flowers
c. sunsetartists.com website will have a page advertising art shows (can also be used for members open studios)
6. David distributed a pricing method for artworks that described a time and cost approach. Artspan has SBA workshops, so if you are looking for 1/2 day workshops on business planning, marketing, etc,. please visit http://app1.sba.gov/calendar/states/calendar.cfm?op=group&grp=13. The Small Business Administration is a collaborator to the Make Your Art Your Business workshop series.

SAS Meeting Agenda for February 7, 2005

Agenda for meeting February 7, 2005, 7pm
Location: Anna Conti's, 1426-41st Ave. @ Judah

Reading of the minutes.

1) Decide when and where we will hold monthly meetings in the future
2) Encourage signups for the HOF show. We currently have 22 people signed up, less than half of what we need.
3) Brief report by graphics committee. We will be designing a card with 4-7 images of different media, e.g. photography, mixed media, sculpture, painting, etc. Please submit images for the card by February 21 according to the following specs:
a) work completed within the previous two years
b) either a 35mm slide, a transparency of any size, or a 300dpi photoshop, or jpeg at 3" largest dimension sent to david@dsart.biz. Failing all that a photo print will do, but bear in mind that my scans of slides and especially of photos will be of limited quality.
c) Title, name of artist, etc.
4) Discuss # of postcards. Graphics committee and the steering committee feel that money spent on mass mailings is better spent elsewhere, and that distribution of cards is of dubious value. We would like to expand the card from 5" x 7" to 6"x 9" and print about 5000.
5) Discuss ways we can increase attendance through personal contacts to replace than impersonal ones.
6) Discuss pricing methods. David will bring a printed handout of one possible method of establishing prices. Other artists are encouraged to bring any pricing systems they find useful.

Announcement: David Steinhardt will be giving a 90 minute lecture and demonstration on painting techniques at the Parkside library, Taraval @ 22nd Ave. from 7pm-8:30 on Wed. February 23

SAS Meeting MINUTES for January 10, 2005

SAS Meeting MINUTES for January 10, 2005

Additional minutes/info on web: http://sas.blogeasy.com/


Minutes from last meeting were read.

1) 1) Sunset Park and Rec locations will be closed on Mondays, so SAS will have to meet either on another day or another place.
2) 2) THE NEXT MEETING WILL BE ON THE FIRST MONDAY IN FEBRUARY?FEBRUARY 7TH , AND WILL BE AT ANNA CONTI?S HOUSE, 1426 41ST AVENUE.
3) 3) Judi Gorski volunteered to be on the Steering Committee
4) 4) Pam Heyda is looking for someone to host the February 12th Critique and Potluck
5) 5) HOF 2005 forms were collected by David Steinhardt. Anyone who wants to apply should have done so by now.
SAS Steering Committee Report

1) The silent auction beneficiary will be either de Young Center or Sunset Youth Services. The donation amount should be 50% of the auctioned price.
2) Since nearly all of our attendance came from artists? personal mailings and from passers-by, publicity and distribution should focus intensively on the neighborhood this year, rather than trying to get citywide exposure. We will also not spend $800 + for the mailing list postage and cards. We will hire people to pass our flyers at 9th and Irving on the show dates, and investigate other possible local advertising.
3) Steve believes we can do an effective catalog this year through the online store Caffe Presse. He will report at the February meeting.
4) Setup will rent a bobtail truck so that all the panels can be loaded and transported in a single trip. There will be plenty of extra room, so if any sculptors or people with large works want to preload onto the truck, be in touch.
5) Loading and unloading the panels from Anna Conti?s house is difficult because her garage door is broken. We will ask her to get repair estimates and will consider paying for those repairs up to $200.

Guest Speaker: Benny Shaboy presented "Finding and Winning Art Opportunities" and had a book sale (at a special $15) and signed the books.
His presentation covered:

1) How to Determine Which Opportunities Are Right for You
2) Finding the Opportunities That Are Right for You
3) How to Spot the Scams
4) The Great No-insurance Fraud
5) Methods of Increasing Your Chances
6) Avoiding the Six Mistakes That Will Get You Rejected
7) How to Turn Showing into Sales, and Grants You Can Get.

Q&A and book signing followed.

January 10, 2005 Meeting Agenda

SAS Meeting AGENDA for January 10, 2005

7:00 Call the meeting to order and read minutes from last meeting
7:05 Brief SAS Steering Committee Report
7:15 Guest Speaker: Benny Shaboy, "Finding and Winning Art Opportunities"
7:45 Q&A for Benny
8:15 Other business (collect HOF 2005 applications, checks, etc.)

SAS December Meeting Minutes

NEXT SAS MEETING IS JAN 10. SAS meeting location is at the West Sunset Rec Center, @ 39th and Ortega (behind the middle school and next to the library). Look for Steve's sign!

JANUARY 10TH SAS MEETING Speaker is BENNY SHABOY

Voted and Approved:
The February SAS Meeting will be on the first Monday of February, February 7th!!!!!!!!!!!!
Each meeting will start with the reading of last months SAS minutes. Minutes will be read by the SAS secretary.
The agenda will then be read and followed. If you have any topic for the SAS January meeting agenda please send this to David at david@dsart.biz
The format of the SAS meeting will be changed to include a guest speaker or topic, effective Jan 10th SAS meeting.

Call for Committee Members:
SAS Open Studios: There needs to be a SAS Open Studios committee formed. Early registration for Art Span Open Studios is March 2005. If you are interested in group advertising for open studios, group sites, shared open studio sites then be on this committee!!! If you are interested in the SAS Open Studios committee please reply ASAP!!!

The SAS STEERING Committee needs another member. There should be at least 6 people on the steering committee, any volunteers?
Some Steering Committee Duties are:
To find guest speakers for the SAS meetings.
To approve new SAS members and review submitted art work.
To review and approve NEW HOF submitted art work.
HOF 2005, to locate the charity for the HOF 2005 Silent auction.
HOF 2005 committees chairs will report to the Steering Committee.

Steering Committee Members:
David Steinhardt
Steve Dehlinger
Ann Eby
Carol Hemingway
Leigh Radtke

HOF2005 Committees :::::::::::::::::::::::::::::::::::::::::::::::
Hall Of Flowers 2005 is the 1st weekend in June. Jun 4th and 5th.
HOF 2005 Committees need to get started!!!! If you participated in the HOF 2004 then you will get first dibs on booth space this year. Please print and fill out the Application and bring to the next SAS meeting, Jan 10th Committee choices are listed on the Application. You can find the HOF 2005 application at http://www.sunsetartists.com/hof_2005.htm If you can not bring the application to the next SAS Jan 10th meeting than mail it to either Gary Peden (address below) or David Steinhardt. David Steinhardt 2230 22nd Avenue San Francisco, CA 94116. Please do so in time for the Jan 10th meeting!! HOF 2005 committees need to be formed and committee chairs chosen!!! Also your secretary needs to x-ref/update all contact information so PLEASE DO THIS FOR ME! And thanks to those who already have!!
BTW if you participated in HOF 2004 you do NOT need to submit a slide/picture/web address of your art work with the application (but you DO need to fill out an application). This requirement ONLY applies to NEW SAS MEMBERS AND NEW HOF PARTICIPANTS!!!!
HOF2005 Payment Deadline Feb 14th (After Feb 14th all new SAS members can sign up!) The deadline TO PAY if you participated last year (2004) and want to participate again is Feb 14th. You can mail the $60 deposit to our treasurer.

DeYoung Group Exhibit, Dolores is working on SAS at the DeYoung. SAS group show theme: The influence of the DeYoung on you as an artist. If you are interested in participating in this please send a short statement about what you would do for this show and a sketch or photo to Dolores. For example, Dolores took a series of photographs of the new DeYoung during the building process. She will then do a series of drawings and paintings of the DeYoung as it is being built. If you have an idea write it down and send to Dolores at the Holiday party for SAS Members address above. With this she will write a proposal. Also if you are willing to help Dolores with this endeavor please contact her (again look to Holiday party for SAS Members! information above). e-mail caseyartsf@msn.com

Yerba Buena SAS Group Show: David has taken over the Yerba Buena SAS Group show. If you are interested you can still submit slides to David. The theme: Childhood Reflections. e-mail: david@dsart.biz

Sunset Artist Monthy Critique and Potluck The forth was a great success, fun and good food was had by all!!!!
* 2nd Saturday of every month 7-9PM
* dates - January 8th, and February 12th.
*What to Bring? 1-3 works or art, food to share (anything you wish, in true potluck style we'll just be surprised by what everyone brings) and an open mind! (Keep in mind that some of us are vegetarians.)
Must RSVP to Pam Heyda e-mail: pam@pamelaheyda.com

As of the January 10th SAS meeting I will no longer be the SAS secretary. Kelcie Tinker has graciously taken up the job and will send out the January minutes. THANK YOU KELCIE!!!

NEXT SAS MEETING JANUARY 10, Benny Shaboy is the Guest speaker!

Hello SAS,
Benny Shaboy is willing to come speak to SAS at the Jan. 10 meeting.
He will give a talk based on the following, which is a promo lecture for his book.
Who is Benny Shaboy? He has been doing art marketing seminars for many years in the bay area.
A few years ago we sent Tina Vietmeier and Adele Shaw to one of his publicity seminars, and they improved our publicity considerably. Kathy Dybeck has also found his seminar useful. It is important to let the membership know that the January meeting will be mostly devoted to his talk.

Thanks,
David

Benny Shaboy wrote:
I would be interested in doing this. As you probably know, I
would speak about "Finding, Entering and Winning Art
Opportunities." This will include: How to Determine
Which Opportunities Are Right for You, Finding the Opportunities
That Are Right for You, How to Spot the Scams, the Great
No-insurance Fraud, Methods of Increasing Your Chances, Avoiding
the Six Mistakes That Will Get You Rejected, How to Turn Showing
into Sales, and Grants You Can Get. This would be followed by a
Q&A and book signing. I would estimate about 30 minutes for the
talk and 30 for the Q&A. There is no fee to the group, since I am
just starting this program, although I am an experienced speaker
and group leader, have done several workshops and presentations
at universities, art schools and artist groups.

-Benny Shaboy

http://www.ArtOpportunitiesBook.com

The Art Opportunities Book (Finding, Entering and Winning)